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Small Business Accounting Services

Small Business Accounting requires Big-Picture Thinking

Small business is the beating heart of New Zealand. It’s part of our culture, that DIY mentality runs through our veins. Perhaps it is a result of our rural roots – kiwis have been brought up with the idea of getting stuck in and doing it ourselves. This is reflected in our business landscape, with small and medium enterprises making up an incredible 97% of all businesses in the country – with these businesses employing 1.5 million people from our labour force.

There’s no doubt that small business and entrepreneurship are incredibly important to our country, and while our do-it-yourself approach to life is commendable, it’s not a great idea when it comes to your business accountant.

Running a business is a rollercoaster of highs and lows. Overcoming challenges, moments of loneliness, and a steep learning curve. Yet, this journey offers unparalleled opportunity for inspiration, freedom, and reward. 

At Vivid Accounting, we stand by business owners not just as service providers, but as partners. We walk shoulder to shoulder with our clients, aiding you in the hard times and celebrating your victories, ensuring that your story is one of success.

Tailored Accounting Services for Your Business

Financial statements and tax returns

Figuring out your annual taxes can distract you from doing what you do best. At Vivid, we take the reins on preparing your annual accounts and tax returns, allowing you to direct your energy towards growing your business.

Preparing annual financial statements
Preparing and filing tax returns with Inland Revenue
Inland Revenue tax agent
provisional tax review and payment advice
Business guidance and health checks

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GST and employment taxes

GST and PAYE returns are filed often enough that they can disrupt your workflow and make you feel like you’re re-learning the process each time. Our team makes sure that your GST and PAYE obligations are met with precision and efficiency, so that your business won’t skip a beat.

Preparing and filing GST returns with Inland Revenue
PAYE payday filing with Inland Revenue
Preparing and filing FBT returns with Inland Revenue
Support with reconciliation in Xero and other accounting admin

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Management Reporting

Your financial data gives you a good look into the health of your business operations – informing what has gone well and where there’s room for improvement. We help decipher the numbers to give you practical insights to your business. 

Reporting – We prepare up to date reporting on how your business is doing during the year so you can make decisions proactively instead of reactively.
Expanding your reach – division/product feasibility review, executive management procedures
Building your team – workflow resource planning, remuneration structuring
Budgeting and Forecasting – We look into the future and calculate achievable financial goals for your business and provide practical guidance to help you reach them.
Virtual CFO – We act as your financial eyes and ears, leading your finance team and providing you with the insights and support to take your business to the next level.
Managing your tax – multi entity tax planning, tax efficient decision making
Keeping on track – long term goal planning, decision making sense check, perspective and expectation management

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Accounting Solutions For Businesses of All Shapes and Sizes

No matter if you’re a one-person start-up, an established small business, or a large corporation, our business accountants can provide the tailored solution that your business needs. Not all businesses fit the same mold – so why would your business tax solution? At Vivid, we get to know your business, your processes, and provide tailored strategies to optimise your tax outcome.

We know that for businesses to succeed, every dollar counts.

Small Business Accountants

Starting a small business is an exciting venture and one that can be incredibly rewarding for its founders. But, as any successful entrepreneur will tell you, it’s also not to be taken lightly – with many potential pitfalls along the way.

That’s why having the right advice in your corner is absolutely vital. Our startup accountants are here to help make the process of setting up and growing your business simpler, smoother, and more successful. We can provide advice on a wide range of startup topics including entity selection, compliance requirements, taxation strategies, record keeping, budgeting and cash flow management.

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Ecommerce Business Accountants

Running an ecommerce business can be highly rewarding, but navigating the unique financial complexities requires specialised knowledge. Without expert guidance, common pitfalls such as GST compliance, inventory management, international taxes, and cash flow challenges can quickly become overwhelming. Our experienced ecommerce accountants provide tailored financial advice to streamline your online operations, helping you stay compliant, profitable, and competitive.

We assist with key aspects including bookkeeping, expense tracking, financial forecasting, and implementing growth-focused accounting strategies designed specifically for online retailers.

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Accountants for Creatives

Creatives usually start businesses to follow their passion – not their tax obligations. But if you are an artist, musician, writer, designer or other creative professional looking to manage your finances and pursue commercial opportunities in a compliant and profitable way – Vivid can help!

Our small business accountants understand the unique financial needs of creatives and, with our tailored advice and support, we can help you navigate the complexities of taxation law while giving you the freedom to focus on what matters most – your creative output.

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Crypto Accountant

Whether it’s a bull or a bear market, cryptocurrency has been an exciting venture that more and more people are embarking on. It’s very easy to get swept up in trading between different currencies to maximise your return on investment. But with crypto being a relatively new phenomenon, many people fail to understand their tax obligations. With most reputable crypto exchanges adhering to a “know your customer“ policy, the IRD has become increasingly interested in the activities of crypto traders.

At Vivid, our team of experienced crypto accountants are here to make sure that you stay on the right side of the law and remain compliant with your cryptocurrency tax obligations.

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FAQs

Why should I hire an accountant instead of doing it myself?

Hiring a professional saves you time, reduces costly errors, ensures compliance with tax laws, and provides expert financial insights to help grow your business.

What information do I need to provide to get started?

To begin, we’ll typically ask for basic business or personal financial documents suchas bank statements, prior financial reports or tax returns, and any current accounting records you have.

I’m just starting my business—do I need an accountant now?

Yes! Early guidance can help you set up your financial systems correctly from day one, avoid costly mistakes, and ensure long-term sustainability.

Can you help with business succession or exit planning?

Yes. We can guide you through financial aspects of succession planning, business valuation, and preparing for sale, merger, or transfer of ownership.

Are your services scalable as my business grows?

Absolutely. Whether you’re just starting out or scaling rapidly, our services can grow with you. We’ll adjust our services to you as your needs evolve.

I feel like I'm not claiming all my expenses in my tax returns. Can you help to make sure we're not missing out?

Absolutely, that’s exactly what we do best! As part of preparing the annual financial statements and tax returns, we’ll check through your business transactions and make sure to include everything you’re allowed to claim.

If you have any questions during the year, or you just want to understand how the accounting process works a bit better, we’re right here and happy to talk you through.

I already have an accountant but I’m thinking of moving. How hard is this?

This is a really simple process from your end, but every firm has their own way of doing things. If you move to us at Vivid Accounting, once you’re happy to engage, we’ll prepare our engagement documents for you to sign.

As part of this onboarding process, we’d get your previous accountant’s details, and we’ll send them our professional clearance letter to let them know you’re moving to us. We also request from them copies your last tax returns and access to your Xero accounts if you use them. As a courtesy, we do recommend that you get in contact with them to give them a heads up that we’ll be in touch.

Should I use an accounting system like Xero, or can I just keep a box of receipts?

While your business is small, we recommend having a separate bank account which all your business transactions go through. This means all your business data can be exported easily from your online banking when we need to prepare anything for you.

When you’re ready to take the leap, we highly recommend using Xero as your accounting system. It’s intuitive, easy to learn to use, allows us real time access to your financial data, and if you make any mistakes they can be undone!

Is it worth hiring an accountant if I use accounting software like QuickBooks or Xero?

Yes. While software is a great tool, it doesn’t replace the insight and strategy a professional accountant provides. We help interpret the numbers, ensure accuracy, and plan ahead—something software alone can’t do.

Should I put money aside for taxes, and if so, how much and how often?

From our experience this is a really simple and easy rule to follow which makes sure you have the bulk of your tax bill set aside for when it’s due. When the time comes, we’ll let you know exactly how much to pay to IRD and when.

Life got busy and suddenly I’m behind with my tax returns. I want to make sure I don’t get in IRD’s bad books. Are you able to help me through this?

We completely appreciate life has a way of getting complicated and sometimes things just get missed out. We’ll make sure to prioritise getting your overdue returns prepared and filed quickly with IRD to minimise any negative impact to you and your business.

As a tax agent, we’re able to speak to IRD on your behalf and smooth over any possible lumps and bumps. We have a wealth of experience interacting with IRD on sensitive issues for our clients and we approach this with respect and tact so that we can get you the best outcome.

If I have general, non-accounting business questions, am I able to talk to you about them?

You definitely can! Our team has seen a lot in the small to medium business scene and will have some experience we can share to help you through. We understand that running your own business means wearing a lot of different hats.

Rome Wasn't Built in a Day

Every empire had to start somewhere. Vivid Accounting provides tailored support so that you can build your business your way and leave a lasting impact.

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